Privacy Practices

PRIVACY POLICY

 

Effective Date: February 3, 2026

Welcome to Nicole Davis, LCSW-S, PLLC. Your privacy is important to us, and we are committed to protecting the personal information you share. This Privacy Policy outlines how we collect, use, and safeguard your information when you visit our website or use our services. Please read this policy carefully to understand our practices and your rights.

1. Information We Collect

We collect the following types of information from the Contact Us form:

a. Personal Information

When you engage with our services, we may collect personal information such as your:

  • Name
  • Email address
  • Phone number
  • Any other information you voluntarily provide (e.g., through contact forms or intake questionnaires).

b. Cookies

Our website uses cookies to enhance your browsing experience. Cookies are small files stored on your device that help us remember your preferences and improve site functionality. You can manage cookie preferences through your browser settings.

2. How We Use Your Information

We use the collected information for the following purposes:

  • To provide and improve our services
  • To communicate with you regarding appointments, services, or inquiries
  • For administrative purposes
  • To analyze website performance and user behavior to improve user experience
  • To comply with legal obligations

Without your explicit consent, we will not use your information for purposes beyond what is described in this policy. 

3. Sharing and Disclosure of Information

We respect your privacy and will not sell or rent your personal information to third parties. However, we may share your information under the following circumstances:

  • With service providers who perform services on our behalf (e.g., IT support, etc.)
  • When required by law or to protect the safety and rights of our users, staff, or the public
  • If we undergo a business transfer, such as a merger, sale, or reorganization

All third-party providers we work with adhere to strict data protection protocols.

4. Data Security

We take data security seriously and implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, or misuse. These measures include:

  • Secure encryption for data storage and transmission
  • Regular software updates and security audits
  • Restricted access to personal information on a need-to-know basis

While we strive to protect your information, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

5. Your Rights

Under applicable data protection laws, you have the following rights:

  • Access: You have the right to access the personal information we hold about you.
  • Correction: You can request corrections to any inaccuracies in your demographic/identifying data.
  • Data Portability: Where applicable, you can request a copy of your data in a portable format.

To exercise your rights, please get in touch with us using the email below. We will respond promptly to your inquiry, typically within 15 days.

6. Use of Third-Party Services

Our website may include links to third-party websites or services. Please note that we are not responsible for these external sites’ privacy practices or content. We recommend reviewing their Privacy Policies when visiting or using their services.

7. Changes to this Privacy Policy

We may update this Privacy Policy occasionally to reflect changes in our practices or legal requirements. Any updates will be posted on this page, and we encourage you to check this policy periodically. Your continued use of the website following any updates signifies acceptance of the revised policy.

8. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, don’t hesitate to get in touch with us at:

Nicole Davis, LCSW-S, PLLC
Info@nicoledavislcsw.net
830-928-8199

We are committed to addressing your privacy concerns promptly and transparently.

Thank you for trusting us with your personal information.

 

Notice of Electronic Disclosures

Last updated January 6, 2026

Nicole Davis, LCSW-S, PLLC is a Covered Entity and must comply with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the Health Information Technology for Economic and Clinical Health Act (“HITECH” or the “HITECH Act”), and Chapters 181 and 182 of the Texas Health and Safety Code. Please note that Chapter 181 of the Texas Health and Safety Code defines the term “Covered Entity” more broadly than does HIPAA in 45 C.F.R. §160.103. Covered entities as defined by Chapter 181 are required to comply with the applicable Chapter 181 provisions. If Nicole Davis, LCSW-S, PLLC obtains or creates information about your health, Nicole Davis, LCSW-S, PLLC is required by law to protect the privacy of your information. Protected health information (“PHI”) includes any information that relates to:

 Your past, present, or future physical or mental health or condition;

 Health care provided to you; and,

 Past, present, or future payment for your health care.

Nicole Davis, LCSW-S, PLLC may not disclose your PHI electronically without your authorization unless allowed by law. For example, the practice may share your PHI through approved, secure electronic methods for the purpose of treatment, payment for health care services, or health care operations such as case management or care coordination. Nicole Davis, LCSW-S, PLLC may not disclose PHI electronically without separate authorization from you or your personal representative for each disclosure unless the disclosure is for treatment, payment, health care operations, an insurance or HMO function, or as otherwise authorized under state or federal law. For a complete list of reasons that Nicole Davis, LCSW-S, PLLC is allowed by law to share your PHI, please refer to the Notice of Privacy Practices. This Notice will be provided upon the first date of delivery of health care services to you and is available upon request.